Frontiers: The Interdisciplinary Journal of Study Abroad (“Frontiers”) collects a variety of data about individuals in service to our mission to communicate the latest research on education abroad within a multi-disciplinary forum to reflect on critical issues and concerns for academics and professional practitioners. If you have any questions about this policy, please contact us at firstname.lastname@example.org.
This policy covers the following:
- How is information collected by Frontiers stored and secured?
- What information does Frontiers collect?
- How does Frontiers use and share your information?
- How can you access and control your personal information?
- How long is information stored?
- Other important information
1. How is information collected by Frontiers stored and secured?
The Forum on Education Abroad is a non-profit membership association based in the U.S. that engages in activities worldwide. In the course of normal business, Forum staff, affiliates, or contractors (including those working with Frontiers) may access, store, or process personal data you submit to us in countries that do not afford a level of data protection equivalent to the EU. By submitting personal data to us you agree to the export of your data to such countries.
2. What information does Frontiers collect?
Individuals volunteering to serve Frontiers in some capacity, (e.g., Editorial Board members, guest editors, and peer reviewers) are asked to submit a volunteer application form via our website. In addition to contact information, other information may be solicited depending on the nature of the volunteer service. This may include professional qualifications or references. Data submitted here is stored on our server. Access is limited to Frontiers' editorial staff only via password authentication.
Individuals provide their name and email address in order to subscribe to our mailing list. This mailing list is managed through our third-party service provider, MailChimp, and is subject to that organization’s privacy policies and procedures. Individuals can remove themselves from the list at any time by click “Unsubscribe” at the end of any email received.
When proposing content for presentation on a Frontiers-organized panel, e.g., for The Forum’s Annual Conference, individuals disclose limited personal information (name, contact information, brief biographies) along with their proposal through our online form on our website. Data submitted here is stored on our server. Access is limited to Frontiers' editorial staff only via password authentication.
3. How does Frontiers use and share your information?
We send regular communications to inform you of new publications and other events and opportunities organized by Frontiers. You can opt in to communications using the subscription options on various volunteer and subscription forms. You can opt out of communications by clicking “Unsubscribe” at the end of any message.
Manuscript selection for research article and essay submissions received for regular issues of Frontiers is completed via a double-blind peer review process. Volunteer peer reviewers do not receive personally identifiable information, except when individuals submitting manuscripts for consideration include potentially identifiable information in the text of their manuscript.
Book reviews and submissions to special issues undergo an open review process. All information received about the author(s) submitting these types of manuscripts will be transmitted to the identified book review or guest editors via email in order to complete the review and revision process.
When a manuscript is accepted for publication, the author(s)’s contact information is transmitted via email to Frontiers’ copy editor (a third-party service provider) so that the individual can be in touch with the authors regarding necessary edits for publication. The corresponding author is notified of the identity of this individual prior to contact. The copy editor is requested not to use the contact information provided for any other purposes, and to delete all records after the assigned work is completed.
Author names, professional affiliations, and occasionally biographies are included in the digital publication of accepted manuscripts on our website, and occasionally featured in other promotional materials, e.g. subscriber newsletters, social media.
Once a manuscript is published on our website, we are unable to delete or anonymize personally identifiable information related to that manuscript.
Volunteer Recruitment and Recognition
Frontiers may use contact information to recruit volunteers or request assistance from professionals in the field. Those individuals always have the right to decline to serve, and to request not to receive future requests.
Individuals serving as volunteers, including Editorial Board members and peer reviewers, are recognized on our website by name and institutional affiliation.
Frontiers may share your information in any other manner to which you consent.
Legal Bases for Using Your Information
The laws in some jurisdictions, e.g., the European Union (EU), require us to tell you about the legal ground we rely on to use, process, or disclose your information. Where those laws apply, our legal grounds are as follows:
- To perform our obligations under a contract with you: For example, to comply with the terms of service of our website, which you accept by browsing and using the website, or when you submit an article for consideration by Frontiers;
- Consent: Where required by law and in some other cases, we collect and use your information on the basis of your implied or express consent.
- To further our or our partners’ legitimate interests: For example, to provide security for the website, operate the website, comply with legal requirements, and prevent fraud.
4. How can you access and control your personal information?
You may request to view, update, or delete any of your personal information (except for published manuscripts) at any time by emailing your request to email@example.com
The EU’s General Data Protection Regulation (GDPR) requires that we explicitly inform you of your rights regarding the data we collect and process from you.
You have the right to do the following:
- Withdraw your consent at any time. You have the right to withdraw consent where you have previously consented to the processing of your personal information.
- Object to processing of your data. You have the right to object to the processing of your information if the processing is carried out on a legal basis other than consent.
- Access your data. You have the right to learn if your information is being processed by us, obtain disclosure regarding certain aspects of the processing, and obtain a copy of the information we have retained.
- Verify and seek rectification. You have the right to verify the accuracy of your data and ask for it to be updated or corrected.
- Restrict the processing of your data. You have the right, under certain circumstances, to restrict the processing of your personal information. In this case, we will not process your data for any purpose other than storing it.
- Have your data deleted or otherwise removed. You have the right, under certain circumstances, to obtain the erasure of your data by The Forum.
- Receive your data and have it transferred to another controller. You have the right to receive your data in a structured, commonly used, and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance.
- Lodge a complaint. You have the right to bring a claim before the competent data protection authority.
Any requests to exercise these rights can be directed to Frontiers through the contact details provided at the end this document. These requests can be exercised free of charge and will be addressed by Frontiers staff as early as possible and always within one month of receiving the request.
5. How long is information stored?
Frontiers’ policy is to keep data for as long as necessary to fulfill the originally intended purpose. Where practicable, collected data is anonymized for long-term storage and the original identifying information is destroyed.
6. Other important information
This policy is effective beginning September 12, 2018.